In summary, it is not necessary to include the privacy notice in all your emails unless there is a prior confidentiality agreement between your recipients and your company, although you should include the privacy policy as long as the recipients are natural persons. Privacy notices are only reminders to the recipient of the email that the information is confidential. Keep in mind that people don`t know the laws in their entirety, so it`s important to teach them how to manage data. The protection is based on the respective law on the protection of personal data. A company asks me to put privacy in emails 350 + VAT tells me that it is mandatory that if you can not fall, it is true, I have to hire it with an external company or I can take the law and put it as a signature in the mail. Regardless of what we include in this notice regarding erroneous recipients and obligations to delete the email received, we cannot force a recipient with whom we have no contractual or prior relationship to do or do nothing with an email that you may have accidentally received. In addition, if it is not necessary, the inclusion of this privacy notice may not give a good image, because we must control to whom emails are sent, especially if they contain sensitive information. It is not mandatory to include any type of legal clause in emails, except of course in emails with commercial content that have already been the subject of an email scan in this post. As we have already said, you can refer to the privacy policy in the legal notice of the email using the slogan GDPR for the email, which can take this form: as we have already mentioned, the privacy notice is a text of a pronounced legal nature, which is usually inserted in the signature of the company`s emails, to inform the recipient of the email of certain circumstances. in general in relation to the confidentiality of the contents.
With a small example, it will look much better: this email message may contain confidential or legally protected information and is intended exclusively for the intended use by the recipients. Any disclosure, distribution, distribution, duplication or action based on the information contained herein is prohibited. Emails are not secure and cannot be guaranteed error-free as they may be intercepted, modified or contain viruses. Anyone who communicates with us by email has accepted these risks. Company Name is not responsible for any errors or omissions in this message and disclaims all liability for damages resulting from the use of the emails. All opinions and other statements contained in this message and all appendices are the sole responsibility of the author and do not necessarily represent those of the company. This email contains confidential and privileged legal information. If you are not the recipient to whom you wish to send this message, you are prohibited from communicating it to anyone, as well as from reproducing or copying it. If you receive this message in error, please inform the sender immediately and remove it from your system. The General Data Protection Regulation, or GDPR for its acronym, requires the express consent of the recipient to receive promotional emails or with commercial content from our company.
Therefore, if we do not have explicit consent for this purpose, we will not be able to send commercial emails. In addition, the privacy notice should only be used if there is a prior confidentiality agreement between the sender and the recipient of the email, otherwise this notice is meaningless and without legal value and should not be used in emails. Unlike what happens to websites that are required to include it, it is not mandatory to include the legal notice in the email (although it is more correct to call it a privacy notice). It was not mandatory when the GDPR and the LOPDGDD came into force, nor was it mandatory to include the legal notice in the email in 2020, still in 2021, even now. The privacy notice in the email is a legal text that is usually placed in the signature of the email and is used to inform the recipient of the privacy of the content. It can be one or two paragraphs and contain certain conditions relating to the maintenance of confidentiality that the recipient must respect. The normal thing, although this is not always the case, is that it is the addition of a confidentiality agreement. If we do not contact suppliers or customers, it is obvious that the sender cannot unilaterally and without the consent of the recipient set conditions that oblige the recipient to do or terminate such a thing. Otherwise, one could send hundreds of emails in Spain with a legal notice email that goes something like this: this email message may contain confidential or legally privileged information and is intended for use by the intended recipients only. Any unauthorized disclosure, distribution, distribution, reproduction or action based on the information contained herein is prohibited. Emails are not secure and cannot be guaranteed error-free as they may be intercepted, modified or contain viruses.
Anyone who communicates with us by email has accepted these risks. Company Name is not responsible for any errors or omissions in this message and disclaims all liability for any damages resulting from the use of the emails. All opinions and other statements contained in this press release and any appendices are solely those of the author and do not necessarily represent those of the Company. Es habituel encontrar como firma de algunos emails el denominado aviso de confidencialidad, pero ¿qué es este aviso?, ¿cuál es su utilidad?, ¿siempre debe usarse?, ¿tiene algún valor legal real? En las siguientes líneas responderemos a estas preguntas sobre el aviso de confidencialidad en los correos electrónicos. That depends. In most cases where we send our emails to ordinary suppliers or customers, it is not necessary or advisable to provide the text with a privacy notice, but in some very specific cases (which we will explain in more detail below) it may be considered useful. So you should put a note on the foot or not? All companies include it in their companies, so I understand that it has some advantage, right? This transmission by e-mail is confidential, may be preferred and should only be read or retained by the intended recipient. If the reader of this transmission is not the intended recipient, we inform you that any distribution or reproduction thereof is strictly prohibited.
If you have received this transmission in error, please inform the sender immediately and delete it from your system. Emails that are not necessarily secure, which is why the sender is never responsible for changes made during transmission. In addition, the files attached to this email may contain viruses that could damage the recipient`s systems even if they have been scanned for viruses. The sender is not responsible for distortions that occur during transmission, which is why they must be checked before opening. The opinions expressed in this email must be confirmed in writing and signed by the sender in order to be legally valid, so the email is not the appropriate way to express formal opinions or recommendations. Lo único que debemos de incluir en la firma de nuestro correo en cuestiones legales es un link o un archivo adjunto con nuestro aviso de privacidad y tal vez nuestros términos y condiciones según el giro de la empresa. It is imperative that your customers or users know what you are doing with their personal data, which must be well defined in your privacy policy, but no one is obliged to do anything simply by receiving an email. What we need to inform you in the email is how to withdraw your consent and how to exercise the rights of access, rectification, deletion, restriction, portability and opposition. This announcement contains confidential information and may also contain inside information.
It is intended for the exclusive use of the recipient(s). If you are not the recipient, please note that any distribution, reproduction or use of this advertisement or the information it contains is strictly prohibited. If you have received this notice in error, please let us know by email or phone. These serious warnings, loaded with legalisms, provoke cheerfulness because they usually come with content that is not serious, in short, the reader already knows what I mean. But beyond that, they are legally funny. Unless the word abscuatulation has been used at any time other than this notice in its proper context, it has no legal or grammatical use and may be ignored.