For more information on what exactly a legal registry is and why your organization needs one, check out our short webinar. ISO 45001: Section 6.1.3 Determination of legal and other requirements It is clear that compliance with the requirements of these two clauses 6.1.3 requires a process that begins with the need to identify and have access to applicable regulations based on the environmental or health and safety aspects/hazards of the company (which the company does). First of all, I don`t know of any legal obligation anywhere in the world that requires you to have an HSE legal registry. So, strictly speaking, no, you really don`t need it. It should be noted that unfortunately there is no one-size-fits-all solution when it comes to legal registries. There is no single legal registry that can be applied to all organizations, or it is certainly not the best practice to have such a legal registry. Since all organisations are different, the register should be adapted to them and contain only the relevant legislation that applies to them and their activities. What do the standards actually require organizations to do for this clause? Simply put, a company must have a process in place that identifies them and gives them access to applicable regulations based on the activities they perform. This must be kept up to date and taken into account throughout the management system. This corresponds to a legal register! As I mentioned earlier, there is an HSE legal registry in many forms.
In my opinion, form is not important. However, it is important that the registry: It is equally surprising to me that the vast majority of companies that have some sort of HSE legal registry have one that is incomplete and/or obsolete. If you would like more information about the HSE Legal Register and how it applies to your institution, please contact us. We are constantly updating our records for our clients with the aim of making them as simple, efficient and cost-effective as possible. Here are some of the things that make up a high-quality legal registry: REGISTRY, evidence. A book containing a register of facts kept by the authorities; a list of births, weddings and funerals. (2) Although public records were not originally intended for evidentiary purposes, they are generally admissible to prove the facts to which they relate. 3. In Pennsylvania, the birth register created by a state religious society is proof by deed of assembly, but it must be proven as in common law. 6 binn. No.
416. A copy of the register of births and deaths of the Society of Friends in England, proved ex parte before the Lord Mayor of London, could be produced as proof of a person`s death; 1 Dall. 2; and a copy of a church book in Barbados, certified by the rector, proved by the oath of a witness, made before the assistant secretary of the island and notary, under his hand and seal, was declared admissible to prove parentage; The handwriting and the secretary`s office are proven. 10 Serg. & Rawle, 383. 4. In North Carolina, a parish register of births, marriages, and deaths maintained under North Carolina law is proof of ancestry. 2 Murpheys R. 47.
5. In Connecticut, a church book was received as evidence. 2 Wurzel, r. 99. See 15 John. No. 226. See 1 Phil.
Ev. 305; 1 Curt. R. 755; 6 Eccl. R. 452; VOC. on Conv. Ev.
304. Companies are not required to have a legal register. However, if they operate in areas where compliance with a wide range of rules and regulations is required, it is difficult to imagine how they could fulfil their obligations without an appropriate system. Paul Clarke explains what a legal registry is and how it can be a practical tool that improves efficiency and helps reduce costly errors. Section 6.1.3 of ISO 14001 (2015) on environmental management systems states that organizations must identify and have access to the legal (and other) requirements with which they must comply, and understand how these “compliance obligations” apply to the organization. It is important that there is also a requirement to keep documented information about them. What`s interesting is that the term “legal registry” is not mentioned anywhere in the standards – it has just become the overarching standard term for what these provisions require. We`ll be back! How would you define a “legal registry”? Where does the sentence come from? Specifically, what a decentralized and purely local approach is not enough: Hannah Williams, Compliance Personnel Consultant, describes the key elements of a high-quality legal registry and explains how her online product, The Legislation Update Service (LUS), can help you meet these requirements. A legal registry is a form of document or system that describes in detail the legislation that an organization must comply with as a result of the activities it carries out.
The legal register can only contain laws of a certain type, such as environmental or health and safety regulations. The range of applicable laws can vary considerably depending on the type and size of an organization and the industry in which it operates, as well as its location. New laws are constantly being enacted and amendments are constantly being made to existing laws. The registry must be updated to reflect any new or amended legislation that applies to the corporation and to remove anything that has been revoked or replaced. You must ensure that no applicable law is missing from your registry. Setting up your register correctly is essential to ensure that all necessary legislation has been included. That`s why LUS offers a simple setup tool to help you decide what to include in your registry. It is very useful for a company that the legal register not only contains a list of legal titles, but also summarizes each entry in terms of the compliance obligations that the legislation imposes on organizations. This then leads to a better understanding of compliance and the activities to be performed and the processes to be put in place to ensure compliance within the organization. A register contains different types of publicly available information, such as births, dates and marriages. Finally, it is also important to mention the wording of section 9.3 of both standards, which refers to management review.
This requires regular management review of the overall management system, particularly with regard to compliance obligations/legal requirements and compliance assurance. In addition to locations, regional and company-wide managers also need to have insight into their company`s compliance status. It is not enough to identify the relevant legal acts and determine how they are to be applied. You will also need to conduct an initial compliance assessment (or audit) of your current performance against each law. A legal register should record the results of that initial conformity assessment and link them to any supporting information demonstrating the level of compliance with each piece of legislation.